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General Description

Source: https://www.smartrecruiters.com/

Release date: 2023-02-21

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Duty Station: TANZANIA
13193 visits!... Deadline: 2023-02-24 08:56:00

Administrative Officer (AO)

• Sumbawanga, Tanzania
• Contract
• Contract type: National employment contract
•  

Company Description

SNV Netherlands Development Organisation is an international not-for-profit development organisation, working in 36 countries worldwide, including 17 countries in Sub-Saharan Africa. We focus on achieving impact in Energy, Agriculture and Water, Sanitation & Hygiene.

Background:

SNV has had its operations in Tanzania since 1971 and currently has offices in Dar es Salaam, Mwanza, Arusha, Dodoma, Mbeya, and Sumbawanga. In alignment with our Corporate Strategy, SNV Tanzania focuses on three sectors namely Food Systems and Agriculture, Renewable Energy, and Water.

Job Description

The Administrative officer is an operational support role, below will be the incumbent  tasks that make the Sumbawanga office functional;

Office Administration

• Managing of the reception function of the office i.e. phones, incoming mail and outgoing mail, deliveries, and records management of each.
• Management of office administration, including office running; logistics; security; information management.
• Ensure all services in the offices are available (water, utility, generator, internet, phone, etc.) and that all office furniture and equipment are functioning and maintained
• Ensuring offices remain stocked with office supplies and kitchen consumables. stock controls and monitoring
• Oversee the maintenance, repair, and cleanliness of the office and premises, ensuring that any needed maintenance is dealt with.
•  

Fleet management

• Coordinate all local travels from the location
• Manage all SNV cars which are at the location
• Ensuring staff travels are well planned with the required resources
• Together with drivers, ensure that the fleet is in place, serviced, insured, taxed, and maintained.
• Management of specific task employees especially drivers, are in compliance with our Motor Vehicle policy
•  

Asset management

• Ensuring all assets are well managed, secured, and maintained at the location office
• Asset that needs to be disposed of are disposed of as per policy
• New assets are registered into the system by the finance
• Assets are registered and coded
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Safety and Security

• Liaising with the operations manager on location security.
• Serving as security focal point for staff and consultants
• Ensure regular maintenance and functioning of fire extinguishers, smoke alarms, etc
• Ensure functional health and safety committee is in place at the location and maintain first aid kits
• Prepare documents for submission to authorities i.e., Fire brigade compliance issues and OSHA
•  

Records management

• Ensuring all records for day-to-day administrative work are in place and are filed properly.
• All the files are coded well and put in a safe place
• Develop a record register for all files in the archive rooms and manage the storage, ensuring annual reviews of which documents are to be archived, retained, etc., and that documents are clearly filed and easy to find
• All project documents will be submitted to the administrative officer who will ensure that the records are in place.
• Disposal of records must follow the internal policy on records disposal with the right approvals
•  

Qualifications

• University degree in social sciences, public health, public administration, or human resources
• Minimum 3 years working in administration preferably for an NGO. Past experience with SNV will be an added advantage.
• Sound general business practice understanding and experience, able to work autonomously and in a team
•  

Desired attributes:

• Excellent interpersonal skills, and a collaborative management style
• Experience working in a multicultural.
• Multi-tasking, analytical, and quick to act.
• Organization skills and time management – a professional approach to personal time planning and respect for deadlines;
• Excellent written and oral communication skills in English
• Team player, effective interpersonal and coordination skills
• Computer literate with a high degree of proficiency and productivity
• Able to work comfortably and effectively with or without supervision, either at own initiative or under the direction
•  

Additional Information

• Languages: Fluent in English and Kiswahili
• Duty station:  Sumbawanga
• Desired Start Date: Immediately 2023
• Contract Duration: One year renewable based on performance
• Reports to: Country Operations & HR Manager
•  

How to Apply:

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV, letter of motivation,  and copies of your certification. The vacancy is for both internal and external candidates and will be active up to 24th February 2023 all applications should be through Smart Recruiters at the following link https://careers.smartrecruiters.com/SNV

We do not appreciate third-party mediation based on this advertisement and only the selected candidate will be contacted.